How to Make an Itinerary for Every Trip You Take

Create a Travel Itinerary with Important Information in One Place

Create a Travel Itinerary
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Making a travel itinerary may sound like a completely trivial, waste-of-my-precious-time task to complete before you travel, but hear us out--a customized travel itinerary is awesome. It lays out every piece of information you may need on your trip so you're never left hunting around looking for an address or a phone number. This means you can spend more time exploring or relaxing and less time trying to organize yourself

Simply put, an itinerary houses all of the information you may ever...MORE need while on your trip in the same place. Here's how to get started:

  • First, gather all of the info you may need: flights, hotels, day trip info, etc.
  • You can create your itinerary by hand if you must, but a digital version is easier. This way you can copy and paste hotel addresses and flight numbers without fear of reversing a number or missing part of an address or reversing a number.
  • Next, start filling in day-by-day with any info you may need (see below)
  • Once you're done adding your information, it's time to save your itinerary in a place you can easily access it. You can email it to yourself, but other good places to save it are in your Evernote, your DropBox or even just saved as note on your smartphone. 
  • BUT, remember that sometimes smartphones die and we don't always have access to wifi--especially when traveling. This is where the hard copy comes in. 
  • Print a copy for yourself and store it with your boarding passes, maps or anything else you'd normally access together with flight details and hotel addresses. 
  • If it's an especially long trip you may want to make an extra copy to leave with a trusted relative, neighbor or friend. But think carefully. Don't go handing this out to anyone you don't completely trust. 

How about the best way to store your itinerary while traveling?  The easiest way is to store it in a clear plastic sleeve with any accompanying documentation like receipts, boarding passes, and tickets. The itinerary always goes on top with the information listed below, followed by the accompanying documents.

Creating an itinerary will give you peace of mind and simplify your travel routine:

  • 01 of 08

    LODGING

    Include your hotel information in your travel itinerary.
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    Include the address of any place that you will be staying including houses rented on VRBO, HomeAway or Airbnb, motels, hotels or hostels. If you only have the information stored on your phone, and your hone loses a charge, you'll be happy you have this information written down. 

    • Hotel/rental address
    • Hotel/rental Phone #
    • Hotel/rental Confirmation #
    • Amount you paid for tickets ahead of time and any receipts or confirmations you received
    • Name of travel agent / booking agent / website source of...MORE booking (i.e. expedia.com, hotels.com, etc)
  • 02 of 08

    FLIGHTS

    Include your flight information in your travel itinerary.
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    Log into any airlines' website a few days before your tip and you'll be able to find all of this information. It's also a good idea to download the airline's app so you get status updates on your flights as they happen. 

    • Passenger full names as they are listed on their passports
    • Flight dates & times
    • Flight numbers
    • Frequent flier program #
    • Amount you paid for tickets ahead of time and any receipts or confirmations you received
    • Name of travel agent / booking agent / website source of...MORE booking (i.e. expedia.com, hotels.com, etc.)
  • 03 of 08

    TRAINS

    Include your train information in your itinerary.
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    Just like flying, gather all of the information on train routes and include that in your itinerary:

    • Passenger full names as they are listed on their passports
    • Train dates & times
    • Train numbers
    • Frequent traveler program #
    • Amount you paid for tickets ahead of time and any receipts or confirmations you received
    • Name of travel agent / booking agent / website source of booking (i.e. expedia.com, hotels.com, etc.)
  • 04 of 08

    BUSES

    Bus Travel
    Monjira Rungwongroch / EyeEm/Getty Images

    Travel itinerary should include:

    • Passenger full names as they are listed on their passports
    • Bus dates & times
    • Bus numbers or route names
    • Frequent traveler program #
    • Amount you paid for tickets ahead of time and any receipts or confirmations you received
    • Name of travel agent / booking agent / website source of booking (i.e. expedia.com, hotels.com, etc.)
    Continue to 5 of 8 below.
  • 05 of 08

    TOURS

    Include information on any tours you are taking in your travel itinerary.
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    You can now access a lot of information about excursions and tours via the tour companies app, but just to be on the safe side, jot this information down. Keep any booking confirmations you received form them with you as well. 

    • Tour company name (and name of guide if you have it ahead of time)
    • Tour dates & times
    • Tour meeting and ending point
    • Amount you paid for tickets ahead of time and any receipts or confirmations you received
    • Name of travel agent / booking agent / website source of booking...MORE (i.e. expedia.com, hotels.com, etc.)
  • 06 of 08

    HOME COUNTRY INFORMATION

    Store Your Home Country Information In Your Itinerary
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    This information is the type you don't want to have to use but if you need it, it's going to save you a ton of time to have it handy.

    Travel itinerary should include:

    • The address(es) of your home country's local embassy, state department headquarters or consulate address and phone numbers.
    • If your travels will take you to several different countries, list the information for each country.
  • 07 of 08

    HEALTH INFORMATION

    A small medical emergency travel kit
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    If you're traveling with someone who has recently been sick, is prone to ill health, or has a severe allergy, it's always a good idea to have the names, addresses and number of local hospitals

    Travel itinerary should include:

    • Names, addresses and phone # of local hospital in each area you'll be traveling
    • A brief medical history of your traveling companion written down in that country's language
  • 08 of 08

    TIPS

    Travel Tips
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    • Make a list of sights to see along the way, restaurant and local food to try, and potential photo ops with their addresses.
    • Make sure to have the number you dial locally as opposed to the # you dial at home.
    • Clarify each country's country code for making intra-country/state and long distance calls.
    • Follow our list or top travel tips for packing, organizing and carry ons: Organizing Tips for Traveling