We all have them. We all need them. In fact, if you're reading this right now, you're going to have to pack it up eventually. Computers. Fragile, at times testy, equipment that needs special consideration when moving.
I learned this the hard way. So, no matter how cumbersome or long the task list to prepare your computer for a move, do it. You'll be glad in the end that you did.
Get Adequate Insurance
Make sure that your moving insurance will pay for any damage to your computer.
Because most moving company insurance is based on weight, your computer may weigh 50 pounds, but if your stuff is insured at 40 cents per pound, you'll only be getting $20.00. Not enough to fix your machine or to replace important documents and information.
Copy All Your Files
Technology is a wonderful thing. Remember the days of the floppy disk, when it took a zillion floppies to backup your hard drive? Not anymore.
Use a portable hard drive or a flash drive, also known as a jump drive. They range in storage sizes.
Make sure you take the backup drive with you and put them in a safe place. Purchase a small lock box and store the flash drive, any instruction manuals, and software disks.
Try to Find the Box Your Computer Came In
It used to be one of my pet peeves. My husband always insisted on keeping the manufacturer's boxes. I'd end up recycling them a few months after our move; then I'd regret it when it came time to move again.
You'd think I'd learn.
If you're like me and you don't keep boxes, call a specialty box company to see if they have computer boxes or electronic boxes. The key is to protect your hard drive, from damage. Your monitor is also fragile, so see if you can purchase a monitor box as well. Call the box company and tell them the dimensions and they should be able to accommodate you.
Also, ask if they sell Styrofoam inserts. It will be critical in ensuring the safe arrival of your computer parts.
Take Your Computer Apart and Pack It
Make sure the power is off, both the monitor and the box and disconnect it from the power source.
If you're new to dismantling and setting up a computer, you may want to label your cords before unplugging them. Simply write on a piece of masking tape what the plug is for, and where it should be plugged into your box. Most newer computers use a color-coded system and tiny images to make assembly easier.
Once everything is labeled, unplug the cords from the box and the monitor. Wind them up, tie them and place them in a storage container or plastic bag and keep them with the computer.
Once your machine is packed, and the boxes sealed, make sure you mark the boxes appropriately. In large, bold letters indicate that it is fragile and that the box contains a computer box or monitor.
Pack your printer, scanner, and other computer equipment the same way, ensuring that nothing can shift while in transit.
Pack It in the Car
If you have room in your car, you can always take your computer with you. If you do, just make sure that your vehicle is parked in a safe place if you need to overnight it in a motel.
You can even move it into your suite, just to be safe. You don't want to take any chances with such a valued and valuable piece of equipment.