Give a Sample Letter of Employment to Your Employer

Making Things Easy Will Get You to Your Apartment Faster

Businesswoman taking notes in conference room
Klaus Vedfelt/Iconica/Getty Images

If you're applying to live in an apartment, there's a good chance the landlord will ask you for a letter of employment.

Don't take it personally if a landlord asks you for a letter of employment and doesn't just take your word for what you do and how much you make. This is because many prospective tenants lie about the company they work for, embellish their title, or exaggerate their compensation in the hope it will improve their chances of qualifying for an apartment.

More landlords are getting smart about cracking down on this type of fraud by taking the simple step of asking tenants to verify the employment information they include in their rental application.

If your employer isn't used to complying with this type of request, it can be helpful to give your employer sample language to adapt and use. Here's a sample letter of employment you can give to your employer:

Sample Letter of Employment


[Employer name]
[Employer address]

RE: Verification of employment for [employee name]

To whom it may concern:

Please accept this letter as confirmation that [employee name] has been employed with [employee name] since [employee start date]. Currently, [employee name]:

  • holds the title of [employee title]
  • earns a salary of [salary amount], payable [annually/monthly/weekly/daily/hourly], [and a bonus of (bonus amount)]
  • works on a [full-time/part-time] basis of [number of hours] per week

    If you have any questions or require further information, please don't hesitate to contact me at [employer phone number].

    Sincerely yours,


    [Employer representative name]
    [Employer title]